CONSTITUTION AND BY-LAWS OF THE CAMELOT COMMUNICATORS, INC. SOUTHERN PANGASINAN CHAPTER
Section 1.Title. These rules shall be referred to as the "Rules Implementing the Constitution and By-Laws of Deltacom, Inc. (Disasters, Emergencies and Land Traffic Assistance Communicators, Incorporated).
Section 2.Definition of Terms. Whenever used herein, the following shall mean to wit:
a. DELTACOM, INC. - Disasters, Emergencies and Traffic Assistance Communicators, Incorporated. b. ASSOCIATION - Camelot Communicators, Incorporated. c. CAMELOT BASE - Disasters, Emergencies and Land Traffic Assistance Communicators,Incorporated, Southern Pangasinan Chapter. d. BOARD - Board of Directors, Camelot Base, duly elected. e. NTC - National Telecommunications Commission.
Section 3.Construction. All doubts in the interpretation and implementation of these rules shall be resolved in favor of the organization, taking into consideration the constitution and by-laws of DELTACOM, INC., and the interest and objectives of said organization as a whole.
Section 4.Extent of Coverage. These rules shall be the binding force and effect to Camelot Base, Southern Pangasinan Chapter, Inc. and in some instances to other DELTACOM, INC. chapters, members, and or other interested persons having or transacting business with Camelot Base.
ARTICLE I NAME AND ORGANIZATION RULE 1
Section 1.Name. The name DELTACOM, INC., in Pangasinan shall be CAMELOT COMMUNICATORS, Southern Pangasinan Chapter, Incorporated. It may be referred to simply as Camelot Base.
Section 2.Nature of Organization. Camelot Base shall be non-stock, non-profit and non-partisan organization and shall exist under and in accordance with the laws of the Republic of the Philippines and the Constitution and By-Laws of the DELTACOM, INC. with its principal office located at Rosales, Pangasinan.
ARTICLE II PURPOSE AND OBJECTIVES RULE 1
Section 1.Purpose and Objectives. Camelot Base adopts, in its entirely, all purposes and objectives of DELTA COMMUNICATORS, INC., as enshrined in its constitution and by-laws, as follows:
a. To render services, aid and assistance to authorities where the safety and welfare of the public is concern, as in rendering voluntary assistance in maintaining flow of land traffic;
b. To provide means through this organization, enduring friendship to render altruistic service and to build communities through an effective network;
c. To actively assist in the dissemination of information for the benefit of the public;
d. To assist in rescue and relief work on the occurrences of calamities and disasters; and
e. To establish a communication network through the use of a two-way radio for the purpose of communicating different government agencies within the community during activities, calamities, and disasters.
ARTICLE III MEMBERSHIP RULE 1
Section 1.Composition of Membership. The CAMELOT Base will be composed of the following members, to wit:
a. ASSOCIATE MEMBER
An associate member is a radio operator of CAMELOT Base not licensed by the NTC.
A associate member who has qualified as such must first undergo a probationary period of three (3) months from the date of application.
An associate member in the objectives, purposes and ideals of the association, shall not be exempted to pay the application fee and monthly dues upon assumption. In case he passes the examination, he shall be considered as a regular member upon approval of the chairman of the committee on membership.
An associate member, upon admission shall exercise all rights as enumerated in the Constitution and By-Laws of Camelot Base Communicators, Inc., granted to a regular member but can not be voted or appointed to the office of the following:
a. Office of the President b. Office of the Vice President for Administration c. Office of the Vice President for Operation d. Office of the Base Chief
It is also requirement that an associate member must own at least a working portable radio transceiver at the time of his admission.
Whenever possible, the CAMELOT Base Control must publicly air such an admission on the first day after the probationary period.
An associate member must first attend at least a general membership meeting before being admitted to CAMELOT Base.
He/she must also at least join the regular meeting twice a week, during his/her probationary period.
An associate member, in applying, must fill-up an application form as prescribed by CAMELOT Base. The Chairman of the Committee on Membership is obliged to appraise the applicant of the circumstances surrounding CAMELOT Base pertinent to his/her application.
b. REGULAR MEMBER
A regular member is a radio operator duly licensed by the NTC. The admission of a would be regular member shall be done through a vote of a majority of the total number of members present in a regular membership meeting called for that purpose.
A regular member who has qualified as such must first undergo a probationary period of one (1) month from the date of application.
It is a mandatory for a would be regular member to own a working portable radio transceiver and pay his/her application fee at the same time of his/her application with CAMELOT Base. Upon admission, he/she must pay his/her national dues and special dues. It shall be mandatory obligation of CAMELOT Base Control to publicly air (CQ) such an admission of a regular member on the first day immediately after one (1) month probationary period. During the probationary period however, public airing must be done twice in the daily netting at least twice a week until the last day of said period. In addition, CAMELOT Base Control must also check on the probationary regular member if he/she is on monitor and try to assist him with the learning of proper DELTACOM, INC. radio usage.
An interested would be regular member, in applying, must fill-up an application form as prescribed by CAMELOT Base. The Chairman of the Committee on Membership is obliged to appraise the applicant of the circumstance sorrounding CAMELOT Base pertinent to his/her application. A regular would be member must first attend at least a general membership meeting before being admitted to CAMELOT Base.
c. HONORARY MEMBER
An individual or deserving person, irrespective of nationality who possess a high position in his field of profession, integrity and honesty, has contributed and rendered exceptional services and distinguished himself in the furtherance of the ideals, purposes and objectives of DELTACOM, INC. may be admitted as an Honorary Member.
Honorary member maybe duly admitted upon nomination by any regular member to be voted upon by the majority vote of the Board of Directors in a general membership meeting.
CAMELOT Base Control must publicly air the fact of admission of an honorary member stating therein his name and other pertinent circumstances for five (5) consecutive days at the daily netting immediately after his admission.
An Honorary Member maybe expelled anytime as decided by the Board of Directors.
ARTICLE IV RIGHTS OF MEMBERS RULE 1
Section 1.Rights in General. To qualify for election as a major chapter, (i.e. President, Vice President for Administration, Vice President for Operation and Base Chief) a member must possess an amateur radio license duly issued or recognized by the NTC.
Section 2.Same. Any bona fide member may have three (3) persons in his behalf to be designated as TANGOS to call and to be called for. He shall also have the right to have his lawful husband/wife "HUBBY/LADY", all legitimate children "ALPHAS" or an associate representative "MOBILE", to call and to be called for on air at anytime of the day. These extensions however, shall not have the right to vote or voted upon nor attend any board or committee hearings and or meetings except when validity required to attend.
Extensions namely, "HUBBIES/LADIES" and "ALPHAS", who wish to use CAMELOT Base frequencies may also do so inquiring fellow "HUBBIES/LADIES" or "ALPHAS" or any member. "MOBILES" or "TANGOS", may only use the designated CAMELOT Base frequencies under exceptional or emergency circumstances as the base operator on duty may decide. In no case shall CAMELOT Base Control allow flimsy, irrelevant or immaterial conversation on designated CAMELOT Base frequencies.
Section 3.Same. All members and extensions shall have the right to use CAMELOT Base designated frequencies at anytime as prescribed herein. They also have the right to be appraised and participate in the activities of CAMELOT Base such as daily netting, general membership meeting, annual Christmas party, emergency operations and the like.
Section 1.Leave of Absence (LOA). Any member in good standing may apply for a leave of absence from CAMELOT Base for a period as determined by the Board. Application of such must be in writing address to the President. The latter endorsing said application to the Board for deliberation and approval.
Section 2.Grounds for LOA. The reasons for applying a leave of absence are limited to the following:
a. Working continuously within the Philippines but out of reach of Camelot Base by air. b. Working outside the Philippines. c. Any other justifiable reasons recognized by the Board.
Section 1.Outside Members Wanting to Join Camelot Base. Members of good standing affiliated with any duly recognized chapters of DELTACOM, INC., may desire to join CAMELOT Base, may be admitted only after Clearance or Certificate of Transfer has been secured from his/her former chapter and written valid cause for such transfer.
The Chairman of the Board on Membership is obliged to appraise the transferee applicant of the circumstances surrounding CAMELOT Base pertinent to his/her admission, subject to the approval of the majority vote of the Board of Directors in a general or special meeting called for that purpose.
ARTICLE V BOARD OF DIRECTORS RULE 1
Section 1.Corporate Powers. The corporate powers of the chapter and its business shall be conducted and is properly controlled by the chapter officers which shall be composed of fifteen (15) member duly elected during the local chapter election which maybe held on the 2nd Friday of April each year or any day ahead of as deemed necessary and as unanimously approved by all members. Their term of office however, shall start on the 2nd Friday of May same year.
Section 1.Manner of Exercise of Powers. The Board of Directors shall exercise its powers in the following manner:
a. As a Body.
1. Conduct business and control of its property; 2. The newly elected members of the Board shall elect among themselves the respective chairman of each committee created under these Rules; 3. The position to be created and occupied: 3.1. President 3.2. Vice President for Administration 3.3. Vice President for Operation 3.4. Treasurer 3.5. Auditor 3.6. Public Relation Officer 3.7. Base Chief 3.8. Assistant Base Chief 4. The Board shall be classified into Committee as follows: 4.1. Membership 4.2. Ways and Means 4.3. Disasters 4.4. Emergencies 4.5. Land Traffic 4.6. Awards 4.7. Ethics 5. Each Committee shall consist of a Chairman and at least three (3) members taken from the general membership role and shall be organized and put into task immediately after the officers for a particular year have been elected.
b. As a Committee Exercising a Particular Purpose.
1. The duties and objectives of each Committee shall be as follows:
Individual development and leadership are the main trust of this committee. In so doing, seminars and or workshops must be conducted to active such ends.
In addition, the committee must also be responsible in the proper screening and acceptance of a would be members and to train members of their voluntary roles as Deltans.
1.b. WAYS and MEANS
This committee shall be responsible in coordinating and implementing any special projects or project as maybe deemed proper by the Chapter and as approved by the Board. These projects may or may not be entirely connected with the ideals necessary for public service.
This committee shall be responsible into effect and forming a Special Reactionary Team composed of well-trained members knowledgeable in first-aid and rescue techniques and ready to be activated or to be called for in time of disasters and calamities.
This committee shall be responsible in coordinating and reactivating members to perform or assist in times of man-made emergencies such as riots, conflagrations, floods, rebellion, outside aggression and the like. To achieve such ends, a Special Reactionary Force may be created and be put into action anytime.The team shall be composed of as many members to be determined by the chairman and must be knowledgeable in civilian self defense, first-aid and rescue techniques.
1.e. LAND TRAFFIC
This committee shall be responsible in putting into effect and forming a Special Reactionary Team composed of well-trained members and knowledgeable in land traffic laws and regulations.
This committee shall be responsible in determining members or non-members of their invaluable services rendered for the good of the group or to the community.
This committee shall be responsible of the affairs involving individual conflicts within the association, problems arising out of personal matters concerning this committee.
This committee is in-charge of presiding and deciding in all those grievances brought before them.
This committee must see to it that CAMELOT Base shall always adhere to the purpose of DELTACOM, INC. as a whole and must also be responsible to police the ranks of its members by informing the proper committee of any infraction committed by any member.
ARTICLE VI DUTIES AND POWERS OF THE OFFICERS RULE 1
Section 1.President. The President shall be the Chief Executive Officer of the association and as such, shall supervise the work and activities of the association and exercise all the powers and discharge all duties and responsibilities regularly or inherent continually to his office under this Rules and such maybe delegated by resolutions of the Board of Directors.
In addition to his duties as such, he shall preside at all meetings of the Board and at general membership meetings of the association.
He shall execute all resolutions and decisions of the Board of Directors. He shall be responsible in directing and overseeing the activities of the chapter. He shall have the control over all employees of the association, review and approve vouchers. He shall have the sole prerogative to appoint any member to other positions necessary for the proper implementation of his policies or thrust of government. He shall present before the Board and all members the annual budget and from time to time as maybe necessary and supplemental budgets together with the Secretary.
Section 2.Vice President for Administration (VPA). The VPA shall take charge of the administrative functions of the association regarding membership and other duties be assigned to him by the President. He shall assist the President whenever necessary specially on matters pertaining to the internal affairs of the chapter. He shall discharge all the duties and powers of the President in case of absence or disability of the latter.
Section 3.Vice President for Operation (VPO). The VPO shall take charge of all operations and special events or whenever asked to do so by the President. He shall assist the President whenever necessary specially on matters pertaining to external affairs of the chapter. He shall discharge all the powers and duties of the VPA in case of absence or disability of the latter.
Section 4.Secretary. The Secretary (to be appointed by the President) shall give all the notices required by these Rules and keep the minutes of all meetings of the Members and of the Board of Directors and of all meetings of all Committees, in a book kept for the purpose. He shall have the custody of the corresponding files and other records and shall perform all other duties and work as the Board may from time to time assign.
Section 5.Treasurer. The Treasurer shall be the custodian of funds and properties of the Chapter. He shall collect all the dues of members and contributions from other sources and shall deposit them in a bank that shall be designated by him and the President, and shall only make such disbursement as maybe authorized by the Board. He shall keep and have charge of the book of accounts which shall be open for inspection by any member. He shall also perform such other duties and functions as maybe assigned to him from time to time by the Board. A Sub-Treasurer shall be appointed by the Board to assist him as maybe necessary.
Section 6.Auditor. The Auditor shall be the guardian of funds and properties of the association. He shall examine all collections and disbursements and audit the book of accounts and financial records of the Chapter. He shall perform other functions as maybe provided by the Board.
Section 7.Public Relation Officer (PRO). The PRO shall be responsible for the coordination of all publicity of the Chapter. He shall be responsible also for the maintenance and availability of billboards, streamers and other materials for the purpose as required by the Board.
Section 8.Base Chief. Communication is very vital in the achievement of the ideals of the association. In this regard, the Base Chief together with his Assistant is obliged to charge of all issues concerning the proper functioning of CAMELOT Base Communication Equipment. It shall be their responsibility to check, verify and observe the performance of such equipment and recommend remedies and corrective measures to the Board of any discovered malfunctions or defects, and in any case shall maintain their operational dependability and recommend upgrading as maybe necessary.
ARTICLE VII ADMISSION AND EXPULSION OF MEMBERS RULE 1
Section 1.Admission. Applicants for Associate, Regular and Honorary membership shall accomplish and subscribe two (2) copies of form prescribed by the Association. A would be member will only be admitted upon nomination by any regular member of good standing and to be voted upon by a majority vote of the members present in a general or special membership meeting called for that purpose.
Section 2.Same. The application form shall be submitted to the Chairman of the Committee on Membership to appraise the applicant of the circumstances surrounding the Association pertinent to his/her application to be endorsed to the VPA for an admission petition approval.
Section 3. Same. An applicant shall be notified of the approval of said petition after one (1) month after receipt of such application through his sponsor. In the event that the applicant petition is favorably accepted, he must at least attend a general membership meeting before a formal voting among the members to convene.
Section 4.Expulsion. Any member in good standing may file charges against any member, mobile or tango for violation of these Rules by filing a written complaint to the Chairman of the Ethics Committee. The Chairman of said committee shall endorse the complaint to the Vice President for Administration who will conduct a hearing in order to determine the validity of the complaint and to settle the same if deemed necessary.
The member, mobile or tango concern shall answer the charges in writing and may oppose the same in the hearing called by the VPA. In line with his constitutional rights to due process may have a representative in his behalf to assist him in any way proper.
The VPA shall decide for the validity of a complaint and within thirty days upon acceptance of the complaint from the Ethics Committee. Its decision shall be appealable by the majority vote of the members present in a general/special membership meeting called for the purpose. The majority decision shall be final and executory.
Section 1.Grounds for Expulsion. The following are considered grounds for expulsion:
a. Conduct unbecoming or inimical of a member to the interest of the Association and or the DELTACOM, INC.; b. Admission or entry into another civic communication group except an amateur radio group without securing proper clearance from the Association. c. Others of grave offenses and similar in nature.
ARTICLE VIII ELECTIONS OF THE LOCAL BOARD OF DIRECTORS RULE 1
Section 1.Manner of Participation. Elections of the Board of Directors as well as Officers shall be held by secret balloting or any other approved means to be participated in by all associates and regular members of good standing.
Section 2.Applicability of other Rules. In case of doubt, the elections shall be conducted as provided for by the provisions of the By-Laws of DELTACOM, INC., particularly in Article IV thereof.
Section 3.When Held. The elections of the members of the Board as well as the Officers shall be held and conducted on the 2nd Friday of April each year or any day ahead of as deemed necessary and as unanimously approved by all members.
Section 4.Absencia Nomination. Nomination of persons in absencia in any elected position shall not be allowed.
Section 1.Any elective and or appointive may be a candidate for impeachment.
Section 2. Impeachment proceeding maybe filed by a regular member in good standing duly sponsored by a member of a Board. It should be in the form of written complaint stating all accusations and or allegations necessary for impeachment against an officer.
The petition shall be filed with the Ethics Committee for determination of probable cause. In the event that the Ethics Committee decides the petition to be without any reason or merit, it shall henceforth dismiss the same. However, if a prima facie exist, the same should be endorsed immediately to the Board for proper administration and decision.
Section 3. In no case shall an impeached officer be qualified or appointed to any position.
ARTICLE IX MEETINGS RULE 1
Section 1.General Membership Meeting. There shall be a monthly general membership meeting of the Chapter which will be held on the 2nd Friday of each month.
Section 2.Special Membership Meeting. The Board of Directors may call a special membership meeting as the need arises stating the purpose and urgency for calling such meeting. In a special meeting, the business for which it was called shall be given top priority in the discussions and deliberations.
Section 3.Notice of Meetings. The call for general or special membership meeting must be done through public notice by air (CQ) or by any other means of communications and shall be made not less than five (5) working days before the scheduled date.
Section 4.Quorum. In general or special membership meetings, one third of total members in good standing shall constitute a quorum in order for the association to legally transact business.
Section 5.Applicability of Parliamentary Rules. In meetings of the Board of Directors, the common parliamentary rule of majority of the members shall constitute a quorum.
Section 6.Basic Rules. In general or special membership meetings, and in all cases, the basic rules on parliamentary procedures shall be observed.
ARTICLE X FUNDS AND DUES RULE 1
Section 1.Composition of Fund. The funds of the Association shall be composed of:
a. Membership/Application Fee - - - - - - - - - - P1,500.00; b. Monthly Dues - - - - - - - - - - - - - - - - - P100.00 (Regular/Associate Member); c. Special Dues - - - - - - - - - - - - - - - - - - (amount for which the Board decides); d. Contributions and Special Assessment which the Board may voluntary or mandatory prescribed from the members; and e. Gifts and Donations which are received by the Chapter from time to time from other legitimate sources.
Section 1. Membership/Application Fee of ONE THOUSAND FIVE HUNDRED PESOS (P1,500.00) shall not be refundable.
ARTICLE XI AMENDMENTS RULE 1
Section 1.Extent and Basis. Amendment and or repeal of any provision in these Rules may be made based on a Resolution to be promulgated by the Board of Directors.
Section 2.Required Votes to Amend. A majority of affirmative votes of members present at the meeting called for this purpose shall be enough to amend any provisions of these Rules.
ARTICLE XII DISSOLUTION RULE 1
Section 1.Votes Needed to Dissolve Rules. Three fourths or seventy five percent (75%) of the Association's general membership shall have the power to dissolve the Chapter.
ARTICLE XIII TRANSITORY PROVISIONS RULE 1
Section 1. Non-licensed members who applied before the effectivity of these Rules are considered regular member but on condition that they have to secure an NTC License within three (3) years from the date of effectivity of these Rules. Failure to secure an NTC License within the said period shall automatically mean a reversion of his status to an associate member or otherwise.
Section 2. For the purpose and orderly conduct of Chapter frequencies, the Board of Directors may pass necessary resolutions on the subject matters from time to time after the effectivity of these Rules.
ARTICLE XIV PENAL CLAUSE RULE 1
Section 1. Any member who fails to pay his obligatory monthly dues for three (3) consecutive months and or incurred three (3) consecutive absences in monthly general membership meeting without justifiable reason/s shall be temporarily suspended in the Chapter and be reminded and warned through in writing of his failure to do so. If within three (3) months from the date of temporary suspension the member concerned despite receipts of notices still did not pay and or appear before the Board who has jurisdiction over the inquiry of his temporary suspension, shall mean a waiver of interest and the Board shall decide through a resolution of his final suspension. A copy of said resolution shall be endorsed to the National President of DELTACOM, INC., for further deliberation.
Section 2. Membership shall not be transferable except to next of kin in the first degree of consanguinity, subject to the approval of the majority of the Board of Directors.
Section 3. Legitimate children "ALPHAS" or any member which is married in status shall automatically deprived of the rights and privileges as provided for in Article IV, Rule 1, Section 2.
Section 3a. Any member shall only allowed one (1) associate representative "MOBILE" for a male or "SIERRA" for a female as provided for in Article IV, Rule 1, Section 2.
Section 3b. Any member except from "LADY/HUBBY" or "ALPHAS" shall allowed one (1) associate representative "MOBILE/SIERRA" and one (1) designated "TANGO" for the DELTACOM, INC. Local Chapters to use their designated frequencies as provided for in Article IV, Rule 1, Section 2.
Section 3c. Brother or Sister of any member shall be considered "TANGO" and or otherwise and subject to rules regarding thereof as provided for in Article IV, Rule 1, Section 2.
Section 3d. Any member in single status shall be allowed to designate substitute in behalf of "LADY/HUBBY" (i.e. lawful wife/husband for a married member) upon the approval of the Board.
Section 4. Any member who shall be suspended as provided for by the By-Laws of CAMELOT Base, Inc. particularly in Article XIV, Rule 1, Section 1 and remain in INACTIVE status for a period of six (6) months from the date of suspension shall be reminded and warned through in writing that six (6) months more of his persistent INACTIVE status without due cause his numeric call sign assigned to him shall be forfeited in favor of the Chapter and shall be made available to any would be member.
Section 5. Any member who shall be suspended as provided for by the By-Laws of CAMELOT Base, Inc. particularly in Article XIV, Rule 1, Sections 1 shall be deemed suspended from all rights and privileges as a member in good standing.
ARTICLE XV MISCELLANEOUS RULE 1
Section 1. In all matters not provided for by this Constitution, the Board is hereby authorized to formulate rules and regulations, not inconsistent thereto by means of resolutions or otherwise these Rule shall have a valid and binding effect to all membership.
Section 2. No member shall be allowed to elevate any controversy to the Securities and Exchange Commission (SEC) unless said controversy has been decided upon the proper Committee of the CAMELOT Base, Incorporated.
Section 3. Any member found in gross violation of any of the provisions of these Rules shall be properly suspended or expelled as the case maybe, upon proper administration and decision of the Board.
ARTICLE XVI EFFECTIVITY RULE 1
Section 1. These Rules shall take effect immediately after interpolations and or deliberations in a general membership meeting held for the purpose on October 24, 2003 and after it has been formally presented to all members in good standing on November 18, 2003.
Done this 16th and 17th day of January, 2004 at 114 Carmen West, Rosales, Pangasinan, Philippines.
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